Student Organizations Access

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Members of recognized student organizations may request various tools to help make running their organization easier. Listservs, UMF-served websites, and organization e-mail accounts are all available.

To apply for any of these services or to update your organizations information, download the Student Organizations Access (100k PDF) form and submit it to the Computer Center Help Desk. This form must be printed and submitted with approval from your organization's president and faculty/staff advisor.

Organization E-Mail Address
To make it easy for people to reach your organization, you may request an e-mail address for your organization.

You have the freedom to choose the name of your e-mail address, though it should somehow be related to your organization. It is important to note that all organization addresses are @umf.maine.edu not @maine.edu.

Once you choose a name for your e-mail address you must choose one person to be the recipient of the e-mail sent to that account.

For example, 100.1 WUMF has chosen wumf for their address name. The WUMF e-mail address is wumf@umf.maine.edu. Any and all e-mail sent to that address is forwarded to one member of the organization. It is important to keep this information up to date if the designated recipient leaves the organization or the University.

Organization Website
Student organizations have the opportunity to publish a web site on the University's web servers. Doing so will have your organization listed at http://studentorgs.umf.maine.edu/.

You must choose an account name for your organizations site. This name will be used in your site's address. For example, if you chose 'OurClub' as your account name, you'd be able to access your site at http://studentorgs.umf.maine.edu/~OurClub.

To publish your site, you must first determine the Web Managers for your organization. You can have as many Web Managers as you'd like. These people will have access to and be responsible for creating and updating the content of your website.

Your organization's site files are stored on the S: drive in the StuOrgs folder. In this folder, you will see all of the organization's you have access to. Within each organization folder, you'll find a public.www folder. This is where all of your web site files should be stored. If they are not stored in public.www, you will not be able to access them via the internet.

As an authorized web manager, you will see the S: drive under My Computer of any Novell-enabled machine on campus (lab machines, for example). To access your site's files off campus you may use the eCampus S: Drive Access tool located under the eCampus Tools menu.

Organization Listserv
A listserv is a mailing list that is saved on UMF's mail servers. This makes it easy to keep track of everyone your organization wants to keep in touch with while having the ability to transfer management of the listserv to someone new.

Your organization can choose the address for your listserv. Just like organization e-mail addresses, listserv addresses are @umf.maine.edu. If you have a listserv and an e-mail address, the addresses must be different from each other.

Listserv managers have the ability to add and remove members. They can also determine each member's permission. You can choose from the following options:

Permission Level	Send	Receive
Post Only	Can send to all listserv members	Receives NO messages sent to listserv.
Receive Only	Can not send to any listserv members	Receives all messages sent to listserv.
Post and Receive	Can send to all listserv members	Receives all messages sent to listserv.

Managers must make themselves members of the listserv as well since managers will not receive listserv messages by default.

Global Options Global options set up what type of listserv you want - one that is conversational that everyone can be a part of or one that is purely to send information out to a lot of people. If you want a more conversational listserv, choose the option to allow all recipients to post. You'll probably also want replies to the listserv to go to everyone on the listserv instead of just one person. If you're looking for a way to have one or two people to disseminate information and have recipients only be able to reply to the sender of the message, turn off the option allowing all recipients to post and have the replies to any message go only to the sender of the listserv message.

Adding and Removing Members

Managers may add and remove listserv members by using the eCampus 'My Listservs' Tool located under the eCampus Tools menu on the left-hand side of the screen.

Adding A Member
Type the e-mail address of the member you'd like to add and choose their permission level.
Removing A Member
Press the Remove button next to the address of the person you'd like removed.

Adding and Removing Managers
You may have multiple managers for one listserv. Managers are not automatically members of a listserv and will not be able to send to or receive from the listserv until they are added as members.

Adding A Manager
Type the e-mail address of the manager you'd like to add and press the Add button.
Removing A Manager
Press the Remove button next to the address of the manager you'd like removed.

Transferring Ownership
A listserv owner is the one who is ultimately responsible for the listserv. He/she is not a manager of the listserv by default. A listserv owner receives all notices that are generated when an address a listserv message has been sent to is undeliverable.

Transfer Ownership
Type the e-mail address of the person you would like to become the new manager. You may only have one manager per list.